Corporate Paralegal


Mt Ivy, NY


Corporate Paralegal

The Corporate Paralegal is responsible for supporting corporate legal matters including particularly: preparation of SEC filings (and relevant exhibits); preparation of materials related to the Board of Directors and other corporate governance matters; and litigation support.


SEC Reporting

  • Assists with the preparation of the company’s SEC, including Section 16 reports, quarterly and annual reports, proxy statements and registration statements.
  • Files the company’s SEC reports and registration statements using desktop software and coordinates with outside services such as printers.
  • Maintains the company’s internal SEC files.
  • Assists with shareholder and employee stock transactions and coordinates with transfer agent and employee securities trading platform

Corporate Governance

  • Assists with and helps coordinate the Company’s annual stockholder meeting.
  • Assists with preparation of materials and logistics for the board of directors.
  • Oversees ministerial matters relating to Company subsidiaries and corporate books and records.
  • Conducts corporate governance research.
  • Prepares and coordinates processing of Director & Officer Questionnaires, Board and Committee Charters, Board and Committee Self-Assessment Questionnaires and other corporate policies and guidelines.

Litigation Support

  • Supports all aspects of litigation management in a variety of corporate legal matters.
  • Organizes documents and coordinates document production in response to discovery requests.
  • Supports in-house review and processing of documents and pleadings.
  • Coordinates with legal vendors regarding photocopying, imaging, and preparation of exhibits.
  • Assists in drafting of case summary reports and conducts related research and analysis.
  • Prepares internal litigation-related financial and accounting reports and coordinates with other internal departments to provide case status updates and financial forecast updates.

Other Matters:

  • Assists with contracts and contracts administration, including responsibility for the Company’s contract life-cycle management system and process.
  • Assist with maintaining intellectual property filings and management of IP portfolio.
  • Assists with preparation and coordination of due diligence for business development and other transactions and preparation and review of disclosure schedules and other documents as required.
  • Conducts research as requested by attorneys.
  • Helps maintain internal legal department files and updating legal resources/volumes.
  • Performs routine office duties such as, photocopying, scanning, filing, etc.
  • Management of outside counsel invoicing and analysis and ensures the timely processing and payment of law firm invoices.


  • Bachelor’s degree required
  • Minimum of five years of corporate paralegal experience, including SEC filings, corporate governance and litigation support.
  • Prior experience working with contracts and contracts administration preferred.
  • Prior experience in the biotechnology or pharmaceutical industry preferred.


  • Strong understanding of SEC filings, litigation, and contracts management based on relevant prior in-house or law firm experience.
  • Strong research and investigative skills.
  • Must be Proficient in MS Office Suite.
  • Proficiency with, or demonstrated ability to learn and work with, other software applications used by the legal department, including for submitting SEC filings, conducting legal research, and conducting litigation support.
  • Certificates, Licenses, Registrations: Certified Legal Assistant or Certified Paralegal desired.
  • Excellent written and verbal communication skills.
  • Demonstrates attention to detail, thorough, thoughtful and efficient.
  • It is essential that this individual demonstrate the ability to work with highly confidential information.
  • Ability to work both independently and in a collaborative team setting.
  • Ability to manage both day-to-day operations as well as project work.
  • Ability to prioritize and multi-task successfully in a fast paced environment.
  • Superior organization skills.
  • Proactive, self-starter, inquisitive, desires to learn and expand knowledge and skillsets.
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