Facilities Manager / Associate Director


Boston, MA 02108




The Facilities Manager is responsible for managing all of the offices aesthetics, operations, construction/renovation and maintenance activities, partnering with both internal and external stakeholders to ensure our employees have no environmental impediments to the prosecution of their duties.


  • Manage office’s amenities and services, including location aesthetics, operations, and maintenance, to ensure a conducive and efficient workplace
  • Ensure overall suitability and cleanliness for all locations
  • Respond to and manage all corrective actions
  • Develop and manage a Workplace Services budget and all necessary metrics
  • Manage or support various facilities administration duties including but not limited to, office administration, vendor coordination, and landlord services
  • Develop and manage periodic Site Condition surveys and assessments
  • Manage all facility electric, HVAC (cGMP and non cGMP), plumbing, pest management inquiries, and upgrades at local offices
  • Manage departmental moves as single point of contact to all internal and external stakeholders
  • Support capital project construction, renovations, and repair by being responsible for the task of project management and provide recommendations for various equipment, appliances, and fixtures
  • Assist internal stakeholders on installation and commissioning of cGMP and non cGMP equipment
  • Negotiate leases and maintain of contracts related to building services (e.g., janitorial, food vendors, office and kitchen supplies, landscaping)
  • Manage all facility security by collaborating with internal and external stakeholders on contracts, security repairs, and upgrades
  • Develop and implement a Centralized Ticketing System
  • Manage all sites security systems
  • Partner as necessary with Environmental Health and Safety to ensure offices are compliant with local, state, federal regulations for safety and waste disposal (e.g., OSHA, EPA)


  • 5-7 years related work experience
  • Experience with construction and decommission projects, office buildouts, remodels, etc
  • Strong customer service, interpersonal and organizational skills
  • Strong communication skills, both oral and written
  • Experience in leading cross functional projects
  • Willingness to take ownership of requests; prioritize and meet deadlines
  • Strong attention to detail and quality
  • Ability to be Emergency on call 24/7

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